SOUTH BRISTOL HISTORICAL SOCIETY                   February 18,  2019

 

PRESENT: Jonathan Gage, Ron Goodman, John Holtz,  Mark Obbie, Spence Parsons, Beth Thomas, Denise Van Deroef, Carol Zanghi, Sandy Adams

ABSENT:   Debby Holtz, Ann Jacobs, Rod Terminello,Alan Jones

 

CALL TO ORDER:  Carol Zanghi called this meeting to order at 7:00PM. 

SECRETARYS REPORT: Motion made to accept the minutes as presented. Denise Van deroef, 2ndRon Goodman

TREASURER’S REPORT: We currently  have a balance of $16,976.76 in the checking account.

COMMITTEE REPORTS:

Membership- No report…Dues were due January 1, 2019… New logo on the application..update form to include phone number and volunteering to work on a committee.

Maintenance- Beth Thomas reviewed the results of the fire inspection. Phil Sommers will be sending us a letter stating need of GFI and suggesting remote fire alarms.

Events/ Programs-                    

               2019 Calendar-/ Chairman of programs

                  April 27th- 10AM-Noon- John Champlain- topic will be arrowheads of the area 734-4773- John Holtz

                  May  18th- Burning Springs- Alan Jones

                  May 26th- Chicken BBQ-Sandy Adams

                  June 9th- Bristol Fun Day– in pavilion- picture display-Beth Thomas

                  July  17th-  South Hill- Ron Goodman

                  August-  end of the month- saw mill and stain glass- to be held at the Church and Parsons Organ- Alan Jones

                  September- Labor Day weekend-Waterfalls- Alan Jones

                  October 12th- Hop Harvest- Beth Thomas

                  November 7th-  A J Magnan – historic flags( Mark Obbie) 

         Accessions-  Will discuss having a budget line for these purchases at the next meeting…At this time we have allocated $50.00 per person to be spent without Board approval.

         Public Relations- Denise Van Deroef discussed the notice to be placed in The Neapolitican…Addition of unidentified photos

 

 Unfinished Business—New Business:

  1. Facebook- SBHS- It appears that the SBHS website has been removed and the administrator for that site is posting to a new site under a different name.

  2. Grant monies have been approved in the amount of $300.00 from the Ontario County Arts Council for the display boards.

We will pay the difference for the purchase of the displays.

Motion made to alot up to $500.00 for printing and mounting of photos.

Beth Thomas              2nd- John Holtz

  1. Beth Thomas attended a program where inters from Geneseo will be helping with the” archives”

  2.  Motionto withdraw  motion made at the January meeting for payment for  attendance at Genealogy Workshop to be held in March

Carol Zanghi                                             2nd Denise VanDeroef 

  1. Website fee- Motion : I move that we pay the  fee for this year in the amount of  $192.85. 

Sandy Adams                             2ndCarol Zanghi

  1. Logo- Beth Thomas stated she really liked the painting of the Crow and Hills displayed at the library. Can we change and add it to our logo?

  2. Beth Thomas stated that Leah Friend would like to partner with the Historical Society  for financial help in funding the Barn Quilt Trail. She plans to have another workshop this spring and will be at the Bristol Fun Days in June.

Thus the question arose as to whether we want to give grants?  

Request that she speak to us at the March meeting.

  1. Ski Valley- John Holtz spoke with the new owners and asked if they would give us the items they don’t want which would have significance to the Town. At this time they will be giving us a “t” bar and a bench .

  2. Ron Goodman shared that he found some pictures of schools which were in South Bristol on ebay.

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           ADJOURNMENT:

                 Motion to adjourn at 8:15 PM

                                      SOUTH BRISTOL HISTORICAL SOCIETY                   January 28, 2019

 

PRESENT: Jonathan Gage, Ron Goodman, John Holtz, Alan Jones, Mark Obbie, Spence Parsons, Beth Thomas, Denise Van Deroef, Carol Zanghi

ABSENT:  Sandy Adams, Debby Holtz, Ann Jacobs, Rod Terminello            

 

CALL TO ORDER:  Carol Zanghi called this meeting to order at 7:00PM. 

TREASURER REPORT: No report.

SECRETARYS REPORT: Motion made to accept the minutes as presented. Denise Van Deroef, 2nd Beth Thomas

COMMITTEE REPORTS:

Membership- No report…Dues are due January 1, 2019… New logo on the application..update form to include phone number and volunteering to work on a committee.

Maintenance- John Holtz did the closing of the building.

Events/ Programs- Beth Thomas shared a list of program presenters that are available…the list was diverse and interesting.                    

               2019 Calendar- 

                  April 27th- 10AM-Noon- John Champlain- topic will be arrowheads of the area 734-4773

                  May  18th- Burning Springs- Alan Jones

                  May  Memorial Weekend-Chicken BBQ

                  June 9th- Bristol Fun Day – in pavilion- picture display

                  July  -4thof July weekend- BBQ

                  July    Ron Goodman- South Hill

                  August-  end of the month- saw mill and stain glass- to be held at the Church and Parsons Organ

                  September- Labor Day weekend- Waterfalls

                  October- Hop Harvest

                  November- 1stweek- A J Magnan – historic flags ( Mark Obbie) 

         Accessions- Beth Thomas purchased items including posters and George Miller Grapes label for $276.00.. these items need to be preserved.

                  Will discuss having a budget line for these purchases at the next meeting… At this time we have allocated $50.00 per person to be spent without Board approval.

         Public Relations- Denise Van Deroef stated deadline for getting items into publications as well as decreasing costs.

MOTIONby Carol Zanghi to appoint John Holtz to the Board with his term expiring in 2021.

Beth Thomas requested a copy of the Board members and their terms of office for Town publication.

PRESIDENTS REPORT---- Unfinished Business—New Business:

  1. Check received from Highlander Bike Tour in the amount of $1500.00

  2. Dan Marshall- John Holtz spoke with Dan regarding the new building and there is no unused rooms available.

  3. Donation check from the Town- Ann Jacobs requested the amount be increased to $3000.00 to offset the increase in insurance premiums.

  4. Outside use of the building- Budding Readers- Elizabeth Mosher – requested free use of the building and would make a donation. Carol Zanghi stated that this would be a new precedent. 

It was agreed that the building would be rented in this case for $150.00 for the upstairs and bathrooms. Their group would do the set up and clean up. Their group would need to provide us with liability insurance. A person of the historical society would be available during the event for a cost of $10.00 per hour. An application would be drawn up stating this.

Motion : To this effect as stated made by Denise Van Deroef 2nd- Beth Thomas

  1. Ad in The Neapolitan- Denise gave suggestions on keeping the cost down.. Suggestion made to include unidentified pictures also.

  2. Facebook- SBHS- that page should be removed as the group does not exist. Denise Van Deroef has contacted the administrator of that pge and he has not honored this request and posting are appearing. Denise stated she would contact a friend and see if that will resolve the issue.

  3. Grant application- Have not heard anything yet. One was the large scanner and one was the display boards.

  4. Oral History Project- Beth explained the project…tabled till next meeting.

  5. Genealogy Workshop-

Motion: move that the historical society pay the $75.00 workshop fee and send one person to each topic.

Carol Zanghi                            2ndBeth Thomas

  1. Jon Gage suggested a home brewers wine tasting program for 2020. More info to come.

 

           ADJOURNMENT:

                 Motion to adjourn at 8:40 PM

 

 SOUTH BRISTOL HISTORICAL SOCIETY                    November 20, 2017

PRESENT: Sandy Adams, Carol Zanghi, Jon Gage, Jim Bachman, Ann Jacobs, Rod Terminello, Ron Goodman, Spence Parsons, Debby Holtz, John Holtz, Alan Jones, Verna Terminello, Mary Ann Bachman,

ABSENT:Beth Thomas

                                                                                                              

CALL TO ORDER:  President Jim Bachman called the meeting to order at 7:00PM.

TREASURER REPORT: We have approximately$8524.72 in checking. Treasurer’s report was accepted as presented. Rod stated that the Ontario Arts Council may be able to help us with the roof repair cost.

SECRETARYS REPORT:  Minutes were accepted as corrected.    

VICE PRESIDENT’S REPORT:  Cynthia Hawk from the Landmark Society presented a good workshop on grant writing. 16 people attended.           

PRESIDENTS REPORT: 

  1. Gutters- Brandon Ward inspected the gutters and repair is needed. Proctor will be coming out tomorrow to inspect the roof and gutter and give us an estimate on repairs.

  2. Insurance inspection-  we have shingles that need repair.

  3. Year end Newsletter- we need to make a concerted effort to get membership involved.

  4. Work Force- Mary Ann Bachman – the group did a great job this year. 

  5. Maintenance- We have paint chipping around the windows and interior needs painting.

  6. Officers met and agreed that that the basement needs cleaning as well as repair to walls. This may be a job for work force. Rod will check the availability of the work force.

  7. Merger- Spence and Beth will be meeting on Wednesday to finalize reports. There is one more form needed by the Federal government. The state forms have been completed and sent. WE need to address the bylaws after Thanksgiving.

  8. Building rental:Insurance is expensive as is.  Should wait till after the merger.

  9. 2018 events – the officers will meet and bring back some ideas for Board.

  10. Website- we should have only one location- see what is at each town.

  11. We are not allowed to sell wine. We can raffle it, auction it and give it away.

  12. Freezer- Motion: I move that we purchase a 20 cubic foot freezer for a cost not to exceed $750.00.

              Ann Jacobs                           2ndAlan Jones                     motion passed

 

  1. Mowing- We will be taking bids for mowing for the 2018 season. Clar Fox and Stefan Welch are interested.

  2. Meals- Motion:We will all pay the said amount as the public for meals.

              Rod Terminello                        2nd- Ann Jacobs                   motion passed

 

  1. Food and supplies- We may not remove food or supplies without Board approval prior to each event.

  2. Food in the refrigerator now will be taken to Beth’s and any leftovers to the food pantry.

          

Comments:

  1. Deb Holtz- suggested that the work force come when the temperature is acceptable- work around the weather.

  2. Jon Gage- Has a book he will share that has references to places in South Bristol.

  3. Alan Jones- Beth has recording equipment for the purpose of interviewing people.

 

ADjOURNMENT: Meeting adjourned at 8:35

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                                    SOUTH BRISTOL HISTORICAL SOCIETY                    October 30, 2017

PRESENT: Sandy Adams, Carol Zanghi, Jon Gage, Jim Bachman, Ann Jacobs, Rod Terminello, Ron Goodman, Spence Parsons, Debby Holtz, Beth Thomas, John Holtz

ABSENT:Verna Terminello, Alan Jones, Mary Ann Bachman

                                                                                                              

CALL TO ORDER:  President Jim Bachman called the meeting to order at 6:58PM.

TREASURER REPORT: We have approximately$5716.33 in checking. To date $995.00 has been received has memorials for Roger Braham.  

SECRETARYS REPORT:  Minutes were accepted.            

PRESIDENTS REPORT:

      1-Roger Braham- Jim Bachman received the keys to the building from Cindy Brahm. This year they had about 200 bike riders for the Hoghlander.

      2-Work Force- They will be back on Monday 11/13 to do the floors and the kitchen.

      3- Use of building request for a birthday party – no alcohol would be served and theywould also like to use the kitchen. Jim will contact them and also check on the insurance.

      4- Rod will check on the insurance for Board members.

 

HOP HARVEST-

       Liked the band- Eva and the Bad Dogs….

       Approximately 95 dinners were served…this included the free dinners for the band and raffle winners.

 

LAWN MOWING- a bill was submitted by Mr. Merklinger. Next year we will be accepting bids.

 

INSURANCE INSPECTION:We p[assed.

 

PROGRAM- “Bombs Away”- was presented by David Wicks-  Good program with about 25 people in attendance. He would not accept any money so we will be including a membership for next year 

       along with the thank you note.

 

ELECTION NIGHT DINNER: All food must be prepared on site. Chickens will be cooked on Sunday …Pop is available for sale.. There are 2 gift certificates available, Artisans and Randall Standish Vineyards,

      which will be raffled off.

   

GRANT WRITING:A representative from the Landmark Society will be at the Bristol Town Hall, Saturday 11/18 from 10:30-noon .

 

MERGER; Bristol is almost done with the paperwork.

 

LETTERfrom Frederick Douglas to Emily Collins Parmelee was reported by Beth Thomas.

 

ARTIFACT DONATIONS: We need to establish a policy for accepting artifacts. Nedhol has hops artifacts available. We will accept them as a donation.

 

ADJOURNMENT: Motion made to adjourn at 8:03PM.

Respectfully submitted,

                                 SOUTH BRISTOL HISTORICAL SOCIETY                    October 9, 2017

PRESENT: Sandy Adams, Carol Zanghi, Jon Gage, Jim Bachman, Ann Jacobs, Rod Terminello, Ron Goodman Spence Parsons, Debby Holtz, Beth Thomas, Alan Jones, John Holtz, Mary Ann Bachman,

ABSENT:Verna Terminello

                                                                                                              

CALL TO ORDER:  President Jim Bachman called the meeting to order at 7:00PM.

TREASURER REPORT: We have approximately$6055.00 in checking. To date $945.00 has been received has memorials for Roger Braham. There was no written report presented.

  1. $200.00 per event is cost for coverage for liquor sales. 

  2. Motion: I move that insurance for Board members be obtained and not to exceed $400.00.  

                                  Jim Bachman                           2nd- Alan Jones

SECRETARYS REPORT: Spence Parsons was absent at the September 18thmeeting.

                      Minutes were accepted as corrected.                

PRESIDENTS REPORT: 

  1. VP Ann Jacobs reported that the program “Bombs Away” will be presented on Sunday, October 22 at SBHS. Ann Jacobs and Sandy Adams will be bringing refreshments.

  2. Building maintenance- The outside of the building needs to be painted. Gutters need to be cleaned and the pitch checked. Carol Zanghi will contact Brandon Ward regarding the gutters.

  3. Cooler- Carol Zanghi contacted salesman regarding the “noise”. Noise was a wire rubbing against the fan and the pan was reset. 

  4. Grant $$$ is available as reported by Alan Jones.

  5. Our next meeting will be October 30th.

  6. Are we on the Historical Register?

HOPS HARVEST:

                  Band will arrive about 5:30 and play from 7:00 – 9:30. Food will be served till gone. Beer will be 2 sixtels. Wine will be $15.00 per bottle and beer will be $15.00 per pitcher. 

                  We are still waiting on the liquor license to be reissued from the state with the correct date on it.

                  Leta Arena will be selling the 50/5 tickets and Seth Thomas will be our bartender.

                  For2018 it was suggested to have presale tickets.

                  This will be the last year of the SBHS Hop Harvest dinner as the merger should be complete by next year.

MERGER:

             Alan Jones reported that the papers have been filed with the state, 20H2016. The bylaws have been sent to Ann Jacobs.

                 The architectural report was done in the early 2000’s. 

                 Alan has been in contact with the Landmark Society. He suggested we meet on a Saturday in the beginning of November with Cynthia Hawks from the Landmark Society for explanations and 

                  for grant information.

DIGITAL CAMERA AND PROJECTOR:

                 Beth Thomas stated that we have the camera and projector. There is also a new library director.

PUBLIC RELATIONS;

                  Carol Zanghi shared other free publications for advertising-  The Owl Time and also Life in the Finger Lakes. Ann Jacobs also added The Weekender publication.

PANCAKE BREAKFAST:

            45 were served

WORK FORCE;

                    The group will be her on Nov. 13th. We are appreciative of their help and they in turn like the availability of community service assignment.

Next meeting will be on October 30th…. What color do you want the interior of the building? Events for 2018.

ADJOURNMENT:Motion to adjourn made by Sandy Adams at 8:20.

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South Bristol Historical Society                                                 August 21, 2017

Present:  Verna Terminello, Sandy Adams, John Holtz, Carol Zanghi, Jon Gage, Jim Bachman, Mary Ann Bachman, Alan Jones, Rod Terminello, 

Absent: Debby Holtz, Ann Jacobs, Beth Thomas, Spence Parsons

 

Call to Order:  President Jim Bachman called the meeting to order at 7:00PM.

                 

Treasurer’s Report:  Balance in the bank account is $10,000.51  … Purchase of PA system,  and mailbox and post…Treasurer’s report was accepted as presented. 

 

Secretary’s Report: Motion made to accept the minutes. S. Adams   2nd  Mary Ann Bachman

              

Presidents Report: 

  1. Refrigerator- Get new estimate for a single door commercial cooler. CZ

  2. Maintenance- Roof repairs are needed

  3. Work force- Verna will check for the following dates…9/13, 9/18, 10/2, 10/9

  4. Diorama Plexiglas- John Holtz will check with Skill Glass in Honeoye

  5. Upcoming Events:

         9/16 Highlander

               9/23 Pancake breakfast and diorama

               10/1    Bridge Party- burning spring

               10/14  Hop Harvest ( rescheduled from 10/7)

               11/7 Election Night Dinner- Chicken and biscuits 

  1. Liquor license- $36.00- forms have been filled out – We applied to sell beer and wine.

  2. Hop Harvest- (new info as of 8/23) Gale Winn pig roast Oct.14 with music by Eva and the dog boys. Cost is $25.00 per person.

                    Please start soliciting items for the silent auction and raffle.

  1. Board of Health permits- CZ has and will post for events.

 

New Business:

  1. Holiday Bazaar- CZ spoke with a vender, time to have in place is spring of year. We will revisit the first of the year.

  2. Executive Board- Ron Goodman has volunteered to be a representative from Bristol Historical Society. His” appointment” will be addressed at the next meeting.

  3. Requests for genealogy reports should be compensated with a donation to the historical society. 

 

MERGER:

Alan Jones has met with Craig Hunt regarding the combining process and what needs to be done. Bristol Historical Society has met and people present were enthused with the proposal .

 

Adjournment:Motion made to adjourn  at 8:45 by John Holtz

 

Respectfully submitted,

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South Bristol Historical Society                                                 May 15, 2017

Present:  Verna Terminello, Sandy Adams, John Holtz,  Carol Zanghi, Jon Gage, Jim Bachman, Mary Ann Bachman, Beth Thomas

Guest:Rod Terminello, Allen Jones

Absent: Ann Marie Rotter, Paula Kinney

 

Call to Order:  President Jim Bachman called the meeting to order at 6:56 PM.

Secretary’s Report: Motion was made by Sandy Adams to  accept the minutes as written.

Treasurer’s Report:  Review of the expenses of the pancake breakfast and the cost of the tickets. Balance in the checking account is $6,635.02. Treasurer’s report was accepted as presented.  

 

 President’s Report::

1-Review of the Pancake Breakfastheld on April 1st. Do not throw out any food…We may be able to freeze or sell.

2- Review of duties and sharing of responsibilities-

    PR and membership -Sandy Adams with Beth Thomas as assistant.

    Treasurer- election in June

3- Review of the program following the breakfast…The programs draw a variety of people and also provide exposure for the historical societies. It is important to use a mic

     And audio equipment for all presenters.

4- Membership is presently at 43 people plus life members for South Bristol and about 10-15 members for Bristol. 

5- Is there a stipend for speakers and how much?

 

New Business:

  1. Annual Meeting- June 19th- Doors at 5:30 – This will include a pot luck supper with a meet and greet prior to the meeting.

SBHS will provide the paper products.

  1. Mary Ann Bachman will chair the events.

  2. Beth Thomas will chair the programs.

  3. Verna Terminello chair of community service

  4. Elections- June 19th- Seats available- Jim Bachman, John Holtz, Ann Jacobs, Paula Kinney, Ann Marie Rotter, Jon Gage, Carol Zanghi

Board Members- 

Pres- Jim Bachman, VP- John Holtz , Sec- C Zanghi, Treas- Rod Terminello,

   Board members- Ann Jacobs, Sandy Adams, Mary Ann Bachman, Verna Terminello, Debby Holtz, Jon Gage, Alan Jones, Ann Marie Rotter

  1. Merger- Following the election, bank accounts need to be set up by the treasurers at CNB

  2. Jun 11th- Bristol Fun Day- Church at 10AM , parade at 11AM… Ann Jacobs and Sandy Adams will be in booth fro from 11-2:30

There will be a silent auction with historical society donating a membership and ticket to Hop Harvest dinner

  1. Upcoming events and programs-

July 2nd- Chicken barbeque- $10.00 plus bottles of water will be available for purchase.

Aug 14th- BVT will be having a presentation on women suffrage.

Sept 16th- Breakfast

Native American- walk along Mud Creek

Aug- Bridge Party- BHS

  1. Clara Fox is willing to do  an oral history.

 

Adjournment:  Meeting was adjourned at about 8:45 pm. Motion made by Verna Terminello

 

Respectfully submitted,

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South Bristol Historical Society                                                 April 17, 2017

Present:  Verna Terminello, Sandy Adams, John Holtz,  Carol Zanghi, Jon Gage, Jim Bachman, Mary Ann Bachman, Beth Thomas

Guest:Rod Terminello

Absent: Ann Marie Rotter, Debby Holtz, Paula Kinney, Ann Jacobs

 

Call to Order:  President Jim Bachman called the meeting to order at 7:07 PM. 

Secretary’s Report: Accepted as written.

Treasurer’s Report: Treasurer, Ann Jacobs was absent but did send a written report.  Report was reviewed, see attached.

 

President’s Report::

1-Review of the Pancake Breakfastheld on April 1st:

 a- We need to charge more

 b- Should we only have food that needs to be warmed up

 c- Some requests for decaf coffee 

 d- Have a sign to designate program for upstairs

2- May 13thprogram– Speaker Martha Sempowski- Native site in the area- at 10AM with pancake breakfast from 8-10AM

3-Joint Planning Meetingwith Bristol Historical Society-

  • Review pancake breakfast from April 1st

  • Bristol is still getting organized- Beth Thomas may need to share information with their group.

  • Both groups should have an annual meeting with an explanation of what Bristol Historical Society is and its purpose.

4-Upcoming events

  • April 29th– Ron Goodman- artifacts- to be held at the Bristol Library- 1-2PM 

  • June 11th- Bristol Fun Days

 

New Business::

  1. Discussion of software for inventory- Beth found an inventory for upstairs in Bristol- Beth will be using Excel 

  2. Community Service Cleanup- the group will be here from about 10- 3 on May 2ndand May 9th. They will be cleaning the basement and also will bring the chair rack upstairs.

  3. Sandy Adams will contact Daryl Abraham about restoring the display that was in the lobby of the town hall

  4. Personal items should be removed from this building. Any items for donation to the SBHS- any items given need to be noted and a value given to them.

  5. Beth attended a meeting on April 14thon women suffrage. Emily Collins Parmelee from South Bristol is talked about in Chapter 1 of the book written by Dr. Susan Goodier

  6. John Holtz-suggested that the septic tank should probably be pumped.

   

Adjournment:  Meeting was adjourned at 8:38 pm Motion made by Verna Terminello

 

Respectfully submitted,